ARBinBRIEF Privacy Notice

ARBinBRIEF is an initiative operated by a team of individual international arbitration lawyers.

You can reach us in relation to privacy matters at arbinbrief@gmail.com.

This Privacy Policy explains how we handle personal data and may be updated from time to time. You can always find the latest version on our website.

Last updated: 10 November 2023 

What and Who?

We collect personal data from: 

• Speakers at our events: we collect the name, contact details and background information of our speakers, in addition to recordings and images of them (whether in video, audio, visual, written or other form).

• Attendees and potential attendees of our events: When you register for one of our events, subscribe for updates via our website or otherwise indicate your interest to us, we collect your name and email address. 

• Visitors to our website: Our website uses cookies to log visits and collect statistics about how visitors interact with our website.

• Other individuals: We collect the name, contact details and other personal data of individuals we come into contact with in the context of preparing for, marketing, holding and following-up on our events.

Why?

We collect personal data for the purposes of: 

• Enabling registration and attendance of our events;

• Making and publishing recordings and images of our events (whether in video, audio, visual, written or other form);

• Preparation, marketing, holding and following up our events;

• Providing updates about news and events from ARBinBRIEF (you can opt out of such emails when registering for an event, or unsubscribe at any time from our emails by clicking “unsubscribe”);

• Responding to queries addressed to ARBinBRIEF; and

• Tracking use of and improving our website www.arbinbrief.com. 

We process personal data with your consent, and on the basis of legitimate interests in sharing our resources with the public, contributing to greater gender and geographic diversity of international arbitration, and increasing support for ARBinBRIEF.

Sharing

We may use third party service providers (such as Eventbrite, Mailchimp, Zoom, LinkedIn, Anchor.fm and others) to process the personal data of attendees and potential attendees of our events for the purposes of:

• marketing our events;

• collecting registrations and circulating access details to our events;

• hosting of our events by a video conference platform.

Personal information provided by you directly to a third party website or social media platform (e.g., Eventbrite, LinkedIn) will be handled by them according to their own privacy policy, in addition to our use set out in this Privacy Notice.

We may share speaker personal data with organisations supporting the marketing of our events or ARBinBRIEF in general, for example by hosting or linking to our videos, or providing marketing support for our events. ARBinBRIEF videos are hosted on other websites including our YouTube channel and on the website of Delos Dispute Resolution.

We may disclose your personal data if we are under a duty to do so in order to comply with any legal obligation, or to defend our legal interests.

International Transfers

In order to carry out the processing activities outlined in this Privacy Notice, it may be necessary to transfer your personal data outside the EU to a jurisdiction that is not recognised by the European Commission to ensure an adequate level of protection, or to an international organisation. In those circumstances, we take reasonable steps to ensure that your personal data is treated securely and in accordance with this Privacy Notice. By providing your personal data, you agree to this transfer, storage and processing.

Retention 

We retain personal data for as long as necessary to fulfil the purpose(s) of its processing and/or to comply with our legal obligations. We endeavour to delete or anonymise event attendee information within 12 months of an event.

Data protection rights

You may have individual rights to exercise in relation to your personal data. Depending on the circumstances, these may include:

• A right of access to your personal data and information about our processing of it, subject to certain exceptions;

• A right to rectify inaccurate or incomplete personal data;

• A right to have certain personal data erased;

• A right to restrict processing of certain personal data;

• A right to withdraw your consent, where we have relied on consent to process your personal data;

• A right to a copy of your personal data (data portability);

• A right to object to certain processing of your personal data;

• A right not to be subject to a decision based solely on automated processing.

The extent of your rights may depend on applicable law, the nature of the personal data, and the type of processing.

You can exercise your rights by contacting us at arbinbrief@gmail.com. 

You may also have the right to lodge a complaint with a data protection supervisory authority. You will find a list of EU national data protection authorities here.